Can’t come to the museum? Book one of our Beaty Boxes, outreach kits with touchable specimens, information about UBC research scientists, and hands-on activities that explore biodiversity. Our outreach kits provide you and your students with the opportunity to connect with the Beaty Biodiversity Museum’s unique biological collections. All Beaty Boxes contain touchable specimens and other scientific objects to stimulate inquiry and discussion within the classroom, enhancing the student learning experience.
Each Beaty Box is available for 14-day booking periods, including pick up and drop off dates. Please review the Policies & Procedures tab for information on reserving, picking up, and returning your box.
Beaty Boxes are a loan-box system designed to go off-site for use by teachers, educators, parents and community groups. The goal of the program is to extend our reach into the community and support geographically and financially challenged schools and community groups in accessing the rich scientific resources of the Beaty. Boxes contain unique and touchable specimens to connect youth and adults alike with science.
Schools, community centres, libraries, home-learners, and other groups are encouraged to book a box and share it with other classes in the school or institutions in their immediate area. This can be a cost-effective way to share resources in the community. The person who books the box is responsible for the box’s return to the museum.
- To book a Beaty box, please fill out the booking request form on our website. For more information call or email the front desk: 604-827-4955
- Boxes are available for 14 calendar day rentals (Tuesday the 9th through to Tuesday the 23rd, for example). The 14-day rental includes the pick up and drop off date. In the example above, you would pick it up on the 9th and drop it off on the 23rd.
- All bookings must be completed via the appropriate online request form. Please note that the form is an online request only and is NOT a confirmed booking. You will receive an email invoice confirming your booking dates and invoice outlining rental fees and deposit details.
Rental is $75.00 for 14-day rental, and $50 for each additional and consecutive 14 calendar day period. Cost assistance may be available; please indicate on the online form. Pick-up only, shipping is not available at this time. Extension on the rental period may be available after you begin your rental, depending on availability, but we suggest indicating the full rental period on the request form.
Deposit & Payment
A $35 deposit per box is required upon booking. This can be paid by cheque (payable to the University of British Columbia), credit, cash or debit in person at the Museum, credit over the phone, and JV for internal UBC departments. The deposit will be applied towards the rental fee. Full payment due upon return of the box.
Picking Up & Returning
Beaty Boxes can be picked up and dropped off at the museum front desk during regular operating hours: Tuesday – Sunday, 10:00 am – 5:00 pm. Please note we are closed on Statutory holidays. Hours & Directions
The person picking up the box will need to have photo ID so we can ensure the box goes to the right place.
If the person who is picking up or dropping off the box is not the person who booked the box, please fill out the pick-up/drop off section of your contract, and send it to us via email or fax. They will need to bring in ID that matches this information.
Boxes are easily transported in a car, taxi, car-share vehicle, carried on public transit, or packed with tight padding in a bicycle trailer. Please see the details on the website for dimensions and weight. At this time, the boxes cannot be pick-up by couriers or mailed. The Beaty Museum does not include transit, parking, or other costs in the Beaty Box fee.
Boxes are available to use in Canada only at this time. They are not permitted to cross USA-CANADA or other international borders.
You are responsible for protecting Beaty Box and contents from excessive moisture and other agents of deterioration. If it is raining, please bring a large plastic garbage bag or towel to drape over the box to prevent moisture damage.
Shipping – not available at this time
Right now the boxes must be held upright to prevent specimen damage and so they are not packed for the postal system.
Beaty Box Bursary
In certain circumstances the Beaty Biodiversity Museum is able to offer non-profit, charitable organizations and inner-city, low socioeconomic schools and organizations discounted rates (maximum 25%) on top of the stated rental rate. Funds allocated for these initiatives are limited. If you feel your group qualifies for this discount, please identify in the online booking form.
Before returning the Beaty Box, please check that all materials are included and carefully packed as per the manual and checklist. You are responsible for any lost or damaged items and may be charged a $100 replacement fee for items that are lost or for extensive damage.
Beaty Boxes should be returned to the museum by 4:30 pm on the due date indicated on the invoice. There is a late return fee of $25 per day. Boxes returned before the due date will not receive any refund.
Changes & Cancellations
If you are unable to pick up or return your Beaty Box on the scheduled date, or if you decide to cancel your reservation, please call the Beaty Museum Front Desk immediately. Cancellations or changes should be made at least two weeks (14 days) before the scheduled mail or pick-up date; changes are subject to availability. Cancellations or changes made less than two weeks before your rental dates will forfeit the $35 deposit.