Loan Policies

The Beaty Biodiversity Museum encourages and facilitates collections-based research. We encourage researchers to visit the museum when possible; our curators are willing to facilitate access to research specimens. When researchers cannot visit or when specimens are needed for study over long periods of time, loans of specimens may be arranged. Borrowers are expected to take excellent care of the specimens and return them as soon as they are no longer needed. Loans usually fall into four categories, and the usual policies specific to each are described below:

Research Loans: These are usually free to researchers. Usually, the museum bears the cost of preparing the loan and shipping out, and the researcher bears the cost of shipping back to the museum. Researchers are expected to acknowledge the museum in any publications or presentations resulting from research on the specimens.

Display Loans: These occur when other museums or organizations borrow specimens for display purposes. In this case, the borrowing organization pays all costs of arranging and shipping the loan; the amount will be determined by the size and composition of the loan, the amount of time borrowed, and the nature of the borrowing institution.

Education Loans: For loans of educational specimens to schools, colleges, and universities, a fee may be charged in order to support the preparation and curation of the educational materials. The amount will be determined by the size and composition of the loan, the amount of time borrowed, and the nature of the borrowing institution (e.g. public vs. private, profit vs. non-profit, etc.).

Commercial Loans: For loans of specimens for commercial purposes such as movie making, we charge an amount that is based on the recovery of all costs associated with the preparation and curation of the specimens.

Length of the loan and other details regarding specimen care, etc., will be arranged by agreement with curatorial staff and will be specified in each loan contract. Contact information for the six major collections can be found under Curatorial Staff.