Birthday Parties (Ages 5+)

• General admission and an age-appropriate program of your choice for up to 12 participants, including the birthday person.
  • Children’s Parties: 12 participants, includes up to 10 children (ages 0-18) and 2 adults (18+). At least 2 adults are required to stay with your group and assist with supervision, for a total of 12 participants. The birthday child and their siblings, as well as the invited guests, are included in this number. Note that our programs are most appropriate for ages 5+, while younger siblings are welcome to attend, we encourage all participants to be age 5+ for the best experience.
  • Adult Parties: 12 participants, includes the birthday person and 11 guests (adults 18+, or a combination of children and adults) for a total of 12 participants (maximum 10 children). The birthday adult, as well as the invited guests, are included in this number.
• Beaty Biodiversity Museum t-shirt for the birthday person
• Museum staff-led program and support (75 minutes).
  • A custom guided museum exploration based on the birthday person’s interests!
  • Your choice of extended museum exploration time, biodiversity craft, outdoor activity, or additional party time. You will indicate your preference on the booking form.
• Decorated party space (45 minutes after your tour or program)

• Cost is $345.00 including tax
  • For Children Parties, this includes:
    • Ten (10) children including the Birthday child
    • Two (2) adults
    • Additional adult guests may join your group for $15.00/person (maximum 4 additional adults)
  • For Adult Parties, this includes
    • 12 participants (children and adults) including the Birthday person
    • Additional guests may join your group at a rate of $10.00/child and for $15.00/adult (maximum 4 additional guests, maximum 10 children)
  • The maximum number of participants for each party is up to 16 participants, including the Birthday person. There is a maximum of 10 children in this number.
  • 10% discount for current members. The member must be organizing the party to receive the discount.
  • A $60.00 deposit to secure the booking is required. The deposit will be applied to the total bill at the end of the party, however, it may be forfeited for late departures or excessive cleaning. Standard cancellation policies apply.
  • The $60.00 deposit per booking is required within ten (10) business days of receiving the Contract and Invoice. This can be paid online using the payment link supplied by the Visitor Services team.

• To make birthday hosting easy, the museum offers optional pre-purchased gift bags from our gift shop. At a special discounted price of $10.00 plus applicable taxes, each gift bag includes museum-branded, age-appropriate items like a postcard, button, and stickers.
• You may also choose to add on additional t-shirts to your gift bags at a reduced price. Additional t-shirt's are available for $25 plus tax (adults & child size). Correct sizes can be chosen from available t-shirts at the museum.
• Members receive 10% off t-shirts and gift bags.

• Birthday parties are offered on Saturday and Sunday starting at 12:30 pm. Your experience will start at 12:45, please plan to have all guests arrive at 12:30pm.

Folded card invitation

Evite (single-sided PDF with blank fields)

• As birthday parties include a staff-led program and space rental, UBC faculty, staff and students are required to pay full price. Current museum members receive 10% off.
• Your party time begins as stated on your event contract. Please ask all participants attending the party to arrive on time, as any time spent waiting for late arrivals may take away from your program time.
• Parents dropping off children are asked to check in at the Admissions Desk and wait with their child until the party organizer is present.
• The Museum Interpreter will meet you at the Admission Desk at your designated start time.
• Children may be picked up at the end of the event from the Admission Desk. Children who are late being picked up are the responsibility of the party organizer, not the museum.

• The museum will supply:
  • A private space for your party, including secure storage before and after.
  • Biodiversity-themed wall decorations and a birthday party poster. It makes a great photo opportunity!
• Please bring:
  • Any snacks, cake, or beverages you might want to share with the group. Items like cupcakes, cookies, crackers, fruit, veggies, juice boxes, chips, and cake are all great options for snacks. There are no kitchen facilities at the museum nor do we have a refrigerator/freezer. Please plan accordingly.
  • Serving utensils like plates, knives, forks, cups, napkins, and tablecloths.
  • Food and drink can only be stored and consumed in the birthday party space. All food and drink items must be left in the party space before entering the museum.
  • Minimal decorations, if you like: a cake topper or battery-operated candles, pop-up signs, themed tablecloths, etc. Please do not bring anything that would need to be attached to the walls or ceiling!
  • Gifts and other items
• Please leave the following at home:
  • Candles: open flames are not permitted in the museum by UBC fire safety regulations
  • Excessive decorations: due to time constraints and cleanliness
  • Glitter, balloons, confetti, signs, sparklers, piñatas, etc.
  • Outside entertainment/entertainers: our space is limited!

Let us know if you have any questions about what to bring!

• Please bring food serving materials with you (i.e. plates, knives, forks, cups, napkins, table cloths) as these items are not provided.
• Museum staff will clean up the room after the party. Please be considerate and help staff by ensuring garbage, compost and recycling are placed in the appropriate bin, as well as supporting the clean-up of large messes (i.e., spills).
• A single-stall, accessible restroom and water fountain are located near the birthday party space.

• The museum is equipped with level concrete flooring and ramps. There are no lips or steps to get to all program areas.
• A single-stall, accessible restroom and water fountain are located near the birthday party space.
• Let us know about any additional needs, and we will do our best to make the best experience for your guests.
• Some spaces in the museum are dark and/or narrow but can fit a wheelchair easily. Read more about accessibility in the museum here.

• Groups must leave the Birthday Party space at the end of their booking in order for museum staff to clean up the space and re-open the space to the public.
• We will charge a late departure fee of $150 for groups that remain in the space once the booking is over.
• Late fees may be paid on the day or an invoice will be sent to the party organizer

• The museum expects to complete basic cleaning such as spot-wiping tables, chairs, floor, and throwing items into recycling/compost/garbage. There is no additional charge for this
• A cleaning fee of $150 will be charged if cleaning goes beyond this. This may include:
  • A large quantity of cake and/or garbage left behind in the café that overfills our capacity for rubbish
  • Any mess that requires us to call custodial staff (besides a child getting sick or another accident)
  • Staining to floor/walls/other items caused by food/juice
  • Breakage of tables/chairs/other museum materials
  • Damage to or theft of birthday decorations or furniture
  • Appearance of confetti, balloons, or other decorative items that are prohibited. They will be confiscated, but if they are snuck in, you will be charged a cleaning fee

To book your party, please fill out the booking form and we will get back to you. Click here to open the online form!

Beaty Biodiversity Museum Admission Desk
Tel: 604-827-4955
Email: bookings@beatymuseum.ubc.ca