Booking Information

Submit a Booking Request for a Program, Tour or Online Beaty Box Program

Submit a Booking Request for a Beaty Box


Prices include applicable taxes and are for confirmed group bookings

Beaty Boxes

$75.00 for a 14-day rental period, and $50.00 for each additional and consecutive 14 calendar day period.

Museum-Led Programs & Guided Tours 

$9.00 per child, youth, student and senior

$12.00 per adult

All museum-led lessons are offered at 10:15 a.m. and 12:45 p.m. Your group is welcome to stay after the visit or lesson to explore the collections if you have time, please adjust your schedule accordingly.

Earth Experience (Grades K-12+, All ages)

Bookings for this joint program are on pause until September 2024. 
The fee for the program is $325 (including tax) which includes entrance for the day for one class (maximum 30 students, 3 adults) to both the Beaty Biodiversity Museum and the Pacific Museum of Earth as well as one museum-led experience at each location.

Online Tours and Online Beaty Box Programs

$60.00 per group (tax included) payable online with Visa or MasterCard, or Interac Online.

Online sessions are offered at 10:15 a.m. and 12:45 p.m.

Self-Led Visit

$8.00 per child, youth, student and senior

$12.00 per adult

Self-led visits are available at 10:30 a.m., 11:00 a.m., 11:30 a.m., 12:00 p.m., 12:30 p.m., 1:30 p.m., 2:00 p.m., 2:30 p.m., 3:00 p.m., 3:30 p.m., and 4:00 p.m.

Minimums

Minimum 15 participant charge per museum-led school programs, tours and self-led visits; these fees cover program delivery and staffing costs. One adult (includes teachers and chaperones) free for every 10 students; additional adult guests may join your group for $12.00/person. For the safety and enjoyment of all visitors, each organizer is responsible for the appropriate behaviour of their group. Please ensure that supervisors remain with the group at all times.

Deposits and Payments

We require deposits on most of our bookings for confirmation and to secure the dates. The deposit will be put towards the cost of the program or box rental.

A $60.00 deposit per program is required to confirm a booking for a program or tour. A $35.00 deposit is required per Beaty Box rental. Deposits are required within ten (10) calendar days of receipt of the Contract and Invoice. Payment of the deposit can be made by phone with a major credit card, by mail with a cheque or in person with cash, credit, debit or cheque. UBC departments may pay internally.

Online programs must be paid in full in advance of the booking; there is no deposit. Payment for online programs can be made via our online payment site in addition to the modes of payment above. A link to the payment site will be sent along with the Contract and Invoice. Bookings not paid before the online program date will be canceled.

UBC strongly suggests using online/web payment gateway or in-person transactions as much as possible to avoid the challenges and complexities of phone-based payments. If phone-based payments are necessary, a dedicated cell phone is available for your convenience. Please contact (604) 671-3320 during museum hours for phone-based payments.

Cancellations/Reschedules

A minimum of fourteen (14) days written notice (i.e. email) is required to cancel or modify a booking as this directly impact staffing requirements. Cancellations without this notice period may result in the deposit being forfeited to cover administrative and staffing costs.

Notes: Programs and experiences are subject to change. The Beaty Biodiversity Museum reserves the right to cancel, change or reschedule a booking due to unforeseen circumstances, such as staffing issues.

Getting to the Museum 

Public transportation is a great way to get to UBC – visit TransLink for the most up-to-date information about specific bus routes and schedules. School busses should drop groups off on East Mall via Biological Sciences Road.

Arrival

Please arrive at least 15 minutes prior to your booking to provide ample time to register your group at the Admissions Desk.

Belongings

Limited unsecured coat racks and hooks are available to groups to store jackets and backpacks. We highly encourage visitors to leave valuables at home as the Beaty Biodiversity Museum is not responsible for lost or stolen belongings.

Meals

Food, gum, and drinks are not permitted in the museum due to the sensitivity of the collections. There are ample outdoor spaces adjacent to the museum for large groups as well as a small café that can accommodate up to 30 individuals, dependent on availability.

Photography

Please note that flash photography is not permitted in the collections as excessive light can damage fragile museum specimens.

Safety Procedures

Please refer to our Procedures for a Safe Visit page for up-to-date requirements around vaccination and masking: https://beatymuseum.ubc.ca/visit/new-procedures-for-a-safe-visit/
Non-medical masks are required for all indoor areas up to at least June 30, 2022. Careful social contact and daily self-health assessment are encouraged.

Tour Length

Online tours are 60 minutes long. The online program includes up to 15 minutes for a tech-test with the organizer, students, and facilitator before the program begins, plus 45 minute program time, which includes time for student questions and discussion.

When you click the zoom link, you will be taken to a waiting room. The organizer will be let in first, so we can quickly touch base about the program. Then, students will be allowed into the zoom room where we can check that things are set up and working smoothly before we begin. The main organizer can sign on a few minutes before the scheduled start time (up to 5) if preferred.

Booking Times

Online tours are booked using our online booking form and follow our regular booking policy and procedures

Class Size & Management

A maximum of 30 participants per booking makes for an optimal experience. We will expect the adults responsible for the group to provide group management and facilitate the Q&A portion. The amount of time for individual students to ask questions and interact will depend on the number of students in the call.

Depending on your needs, your group may need to be larger than 30 students. We can accommodate larger groups by request for the Online Museum Collections Tour, but please note that we will not be able to have the same level of interactivity that we can have in a smaller group setting. We cannot accommodate larger groups in other online tours or programs.

Technology Requirements

Online tours require a strong internet connection and access to a video/sound system. This can be achieved through a laptop. In a classroom, we recommend connecting your laptop to a projector to provide an optimal viewing opportunity for all participating students. You can watch as a group from one computer, that computer projected on a screen, all in class with each student having their own device, each student at home, or a combination! We encourage the use of videos so our interpreters can see all participants during the program!

If your students do not have access to the internet, they can call into the tour using a local phone number.

Once your online tour request has been confirmed you will receive information on how to schedule a tech check with the facilitator.  This is a 15-minute practice run, right before your group session begins, and  is included in your tour fees

Platform & Security:

We run sessions using Zoom ( https://zoom.us/security ), as this is a widely available and easy to use platform. Once your booking has been confirmed, you will receive a unique link for a Zoom meeting. You are not required to hold a Zoom license as the Museum is hosting the meeting. Where possible, we will work with organizations who prefer to use other platforms.

We take steps to ensure security while online and expect the same of the groups we are working with. We provide unique meeting links, passwords, virtual waiting rooms, and designated staff to manage the online environment.

We ask that you do not share your unique meeting link beyond the immediate audience and avoid posting meeting links on social media. We expect participants to join and leave at designated times.

There is an element of risk using any online interface, and while we take steps to ensure security of the facilitators and audience, we cannot accept responsibility should the session be compromised.

Recording

We do not record our online tours out of respect for the safety and privacy of our facilitators and participants. We will offer the option of sharing a pdf of slides with the organizer to use later and to distribute with those unable to attend the live event.

We now offer an online layer of programming to complement Beaty Box rentals!

Choose between two bookable online programs to complement a Beaty Box rental:

Online Beaty Box Sketching (Kindergarten and up)

Online Beaty Box Adaptation Exploration (Grades 3 - 7)

Online Programs

$60.00 per group (tax included), payable online with Visa, MasterCard, or Interac Online.

Program Length

Online programs are 60 minutes long. The online program includes up to 15 minutes for a tech-test with the organizer, students, and facilitator before the program begins, plus 45 minute program time, which includes time for student questions and discussion.

When you click the zoom link, you will be taken to a waiting room. The organizer will be let in first, so we can quickly touch base about the program. Then, students will be allowed into the zoom room where we can check that things are set up and working smoothly before we begin. The main organizer can sign on a few minutes before the scheduled start time (up to 5) if preferred.

Booking Times

Online sessions are offered at 10:15 a.m. and 12:45 p.m.
Online programs are booked using our online booking form and follow our regular booking policy and procedures

Class Size & Management

A maximum of 30 participants per booking makes for an optimal experience. We will expect the adults responsible for the group to provide group management and facilitate Q&A. The amount of time for individual students to ask questions and interact will depend on the number of students in the call. Due to the nature of the programming, and the limit of numbers of specimens in the Beaty Boxes, both the Beaty Box: Sketching, and Beaty Box: Adaptation Exploration virtual programs cannot accommodate more than ~30 students per program. If you have a larger group, please consider booking two or more Beaty Box programs, or book an Online Museum Collections Tour.

Technology Requirements

Online programs require a strong internet connection and access to a video/sound system. This can be achieved through a laptop. We recommend connecting your laptop to a projector to provide an optimal viewing opportunity for all participating students. To ask questions, students can type or speak into the computer microphone. We encourage the use of videos so our interpreters can see your students during the program!

If your students do not have access to the internet, they can call into the program using a local phone number.

Once your online program request has been confirmed you will receive information on your program. Your 10:15 or 12:45 program time is when you and your students should log onto the zoom link we send you. We will let the main teacher into the zoom room first to quickly touch base, then allow all students in for  tech and materials check with the facilitator before starting the program.  This tech test is included in your 60 minute booking time and is included in your tour fees

Platform & Security

We run sessions using Zoom, as this is a widely available and easy to use platform. Once your booking has been confirmed, you will receive a unique link for a Zoom meeting. You are not required to hold a Zoom license as the Museum is hosting the meeting. Where possible, we will work with organizations who prefer to use other platforms.

We take steps to ensure security while online and expect the same of the groups we are working with. We provide unique meeting links, passwords, virtual waiting rooms, and designated staff to manage the online environment.

We ask that you do not share your unique meeting link beyond the immediate audience and avoid posting meeting links on social media. We expect participants to join and leave at designated times.

There is an element of risk using any online interface, and while we take steps to ensure security of the facilitators and audience, we cannot accept responsibility should the session be compromised.

Recording

We do not record our online tours out of respect for the safety and privacy of our facilitators and participants. We will offer the option of sharing a pdf of slides with the organizer to use later and to distribute with those unable to attend the live event.

Online Earth Experience (Kindergarten and up)

Bookings for this joint program are on pause until September 2024. 
Two 60 minute online programs | Cost $100 per group (tax included), payable online with Visa, MasterCard, or Interac Online.

The Beaty Biodiversity Museum (BBM) and Pacific Museum of Earth (PME) have joined forces to offer two online tours to complement your science curriculum. By taking part in an Online Earth Experience, students will explore the amazing natural forces that shape the earth and how this has influenced the variety of insects, plants, and animals around us.

This new combined online booking option allows your students to virtually explore two great UBC museums, and enjoy two amazing school experiences – for one low cost! Customize the experience to fit the needs of your students by selecting:

Either the BBM ONLINE Museum tour or ONLINE Beaty Box program  (60 minutes)

— AND —

ONLINE PME tour (60 minutes)

Submit a Booking Request

Availability & Fees

This popular program offers flexible availability. The BBM and PME programs can be offered during any of the museums available booking times. The programs could be on the same day, or on different days, but you must make your selection at the time of booking. Both programs must be booked and delivered within this school year, before June 30, 2021. Please scroll through the BBM and PME calendar to find upcoming dates that are still available.

Program Length

Each online program is 60 minutes long. The online programs include up to 15 minutes for a tech-test with the organizer, students, and facilitator before the program begins, plus 45 minute program time, which includes time for student questions and discussion.

When you click the zoom link, you will be taken to a waiting room. The organizer will be let in first, so we can quickly touch base about the program. Then, students will be allowed into the zoom room where we can check that things are set up and working smoothly before we begin. The main organizer can sign on a few minutes before the scheduled start time (up to 5) if preferred.

Booking Times

BBM Online sessions are offered at 10:15 a.m. and 12:45 p.m.
PME Online sessions are offered at 10:00 a.m., 11:00 a.m., 12:00 p.m., 1:00 p.m. and 2:00 p.m.
Online programs are booked using our online booking form and follow our regular booking policy and procedures

Class Size & Management

A maximum of 30 participants per booking makes for an optimal experience. We will expect the adults responsible for the group to provide group management and facilitate Q&A. The amount of time for individual students to ask questions and interact will depend on the number of students in the call.

Technology Requirements

Online programs require a strong internet connection and access to a video/sound system. This can be achieved through a laptop. We recommend connecting your laptop to a projector to provide an optimal viewing opportunity for all participating students. To ask questions, students can type or speak into the computer microphone. We encourage the use of videos so our interpreters can see your students during the program!

If your students do not have access to the internet, they can call into the program using a local phone number.

Once your online program request has been confirmed you will receive information on your program. Your program time is when you and your students should log onto the zoom link we send you. We will let the main teacher into the zoom room first to quickly touch base, then allow all students in for tech and materials check with the facilitator before starting the program.  This tech test is included in your 60 minute booking time and is included in your tour fees

Platform & Security

We run sessions using Zoom, as this is a widely available and easy-to-use platform. Once your booking has been confirmed, you will receive a unique link for a Zoom meeting. You are not required to hold a Zoom license as the Museum is hosting the meeting. Where possible, we will work with organizations that prefer to use other platforms.

We take steps to ensure security while online and expect the same of the groups we are working with. We provide unique meeting links, passwords, virtual waiting rooms, and designated staff to manage the online environment.

We ask that you do not share your unique meeting link beyond the immediate audience and avoid posting meeting links on social media. We expect participants to join and leave at designated times.

There is an element of risk using any online interface, and while we take steps to ensure the security of the facilitators and audience, we cannot accept responsibility should the session be compromised.

Recording

We do not record our online tours out of respect for the safety and privacy of our facilitators and participants. We will offer the option of sharing a pdf of slides with the organizer to use later and to distribute with those unable to attend the live event.

Thank you for participating in a tour or program with the Beaty Biodiversity Museum! We appreciate your feedback. Please fill out the feedback form and don’t hesitate to let us know if you have additional comments at programs@beatymuseum.ubc.ca.

General Program Booking Instructions

Visit the Beaty Box section for more information on requesting a Beaty Box.

  • All bookings must be completed via the appropriate online request form. Please note that the form is an online request only and is NOT a confirmed booking
  • Booking requests must be submitted at least 2 weeks in advance
  • See the Learn webpage to find descriptions of bookable programs
  • One class or group per booking; if you require more than one booking please submit a new form for each request.
  • Minimum 15 participant charge per museum-led program, tour, and self-led visit; these fees cover program delivery and staffing costs. Maximum 30 participants in any Museum-Led Program; for an optimal experience, we recommend group sizes of 25 or smaller. There is no maximum group size for self-led visits.
  • Children under five years old receiving a museum-led school program or tour will be charged the child rate to cover program delivery and staffing costs.
  • One adult (includes teachers and chaperones) free for every 10 students.
  • Additional adult guests may join your group for $12.00/person.
  • Educational programs and experiences are subject to change. The Beaty Biodiversity Museum reserves the right to cancel, change or reschedule a booking due to unforeseen circumstances, such as staffing issues.
  • Additional fees may apply for special requests.

Please arrive at least 15 minutes before your program time, so you can check-in, visit the washrooms, and begin exploring the museum. When your group lesson is over, you don’t have to go home! The museum hosts a wide range of student-friendly activities including scavenger hunts and nature-themed crafts. Full-day museum admission is included with your lesson price. For more information, please check our Calendar.