Booking Information

Submit a Booking Request for a program or a tour.

Submit a Booking Request for a Beaty Box.


Prices include applicable taxes and are for confirmed group bookings

Beaty Boxes

$75.00 for a 14-day rental period, and $50.00 for each additional and consecutive 14 calendar day period.

Museum-Led Programs & Guided Tours 

$9.00 per child, youth, student and senior

$12.00 per adult

Please note that Earth Experience prices vary. 

All museum-led lessons are offered at 10:15 a.m. and 12:45 p.m. Your group is welcome to stay after the visit or lesson to explore the collections if you have time, please adjust your schedule accordingly.

Online Tours

$60.00 (tax included) payable online with Visa or MasterCard

Online sessions are offered at 10:15 a.m. and 12:45 p.m.

Self-Led Visit

$8.00 per child, youth, student and senior

$12.00 per adult

Self-led visits are available at 10:30 a.m., 11:00 a.m., 11:30 a.m., 12:00 p.m., 12:30 p.m., 1:30 p.m., 2:00 p.m., 2:30 p.m., 3:00 p.m., 3:30 p.m., and 4:00 p.m.

Minimums

Minimum 15 participant charge per museum-led school programs, tours and self-led visits; these fees cover program delivery and staffing costs. One adult (includes teachers and chaperones) free for every 10 students; additional adult guests may join your group for $12.00/person. For the safety and enjoyment of all visitors, each organizer is responsible for the appropriate behaviour of their group. Please ensure that supervisors remain with the group at all times.

Deposit

A $60.00 deposit per program booking is required, and the Beaty Box deposit is $35.00. All deposits are required within ten (10) calendar days of receiving the Contract and Invoice. This can be paid by cheque, credit, cash or debit in person at the Museum, credit over the phone, and JV for internal UBC departments.

Online tours are paid in full in advance of your booking, no deposit is required. To confirm your booking, payment must be received in full on our online payment site, you will be directed to this page after we have confirmed availability for your preferred date and time. Bookings not paid prior to the online program will be cancelled.

Cancellations/Reschedules

A minimum of fourteen (14) days written notice (i.e. email) is required to cancel or modify a booking as this directly impact staffing requirements. Cancellations without this notice period may result in the deposit being forfeited to cover administrative and staffing costs.

Notes: Programs and experiences are subject to change. The Beaty Biodiversity Museum reserves the right to cancel, change or reschedule a booking due to unforeseen circumstances, such as staffing issues.

Getting to the Museum 

Public transportation is a great way to get to UBC – visit TransLink for the most up-to-date information about specific bus routes and schedules. School busses should drop groups off on East Mall via Biological Sciences Road.

Arrival

Please arrive at least 15 minutes prior to your booking to provide ample time to register your group at the Admissions Desk.

Belongings

Limited unsecured coat racks and hooks are available to groups to store jackets and backpacks. We highly encourage visitors to leave valuables at home as the Beaty Biodiversity Museum is not responsible for lost or stolen belongings.

Meals

Food, gum, and drinks are not permitted in the museum due to the sensitivity of the collections. There are ample outdoor spaces adjacent to the museum for large groups as well as a small café which can accommodate up to 30 individuals, dependent on availability.

Photography

Please note that flash photography is not permitted in the collections as excessive light can damage fragile museum specimens.

Tour Length

Online tours are 60 minutes long. This includes 15 min tech check with facilitator in advance, plus 45 mins program (composed of 30 min presentation and 15 Q&A with staff)

Booking Times

Online tours are booked using our online booking form and follow our regular booking policy and procedures

Class Size & Management

A maximum of 30 participants per booking makes for an optimal experience. We will expect the adults responsible for the group to provide group management and facilitate the Q&A portion. The amount of time for individual students to ask questions and interact will depend on the number of students in the call.

Technology Requirements

Online tours require a strong internet connection and access to a video/sound system. This can be achieved through a laptop. We recommend connecting your laptop to a projector to provide an optimal viewing opportunity for all participating students.

If your students do not have access to the internet, they can call into the tour using a local phone number.

Once your online tour request has been confirmed you will receive information on how to schedule a tech check with the facilitator.  This is a 15-minute practice run, right before your group session begins, and  is included in your tour fees

Platform & Security:

We run sessions using Zoom ( https://zoom.us/security ), as this is a widely available and easy to use platform. Once your booking has been confirmed, you will receive a unique link for a Zoom meeting. You are not required to hold a Zoom license as the Museum is hosting the meeting. Where possible, we will work with organizations who prefer to use other platforms.

We take steps to ensure security while online and expect the same of the groups we are working with. We provide unique meeting links, passwords, virtual waiting rooms, and designated staff to manage the online environment.

We ask that you do not share your unique meeting link beyond the immediate audience and avoid posting meeting links on social media. We expect participants to join and leave at designated times.

There is an element of risk using any online interface, and while we take steps to ensure security of the facilitators and audience, we cannot accept responsibility should the session be compromised.

Recording

We do not record our online tours out of respect for the safety and privacy of our facilitators and participants. We will offer the option of sharing a pdf of slides with the organizer to use later and to distribute with those unable to attend the live event.


General Program Booking Instructions

Visit the Beaty Box section for more information on requesting a Beaty Box.

  • All bookings must be completed via the appropriate online request form. Please note that the form is an online request only and is NOT a confirmed booking
  • Booking requests must be submitted at least 2 weeks in advance
  • See the Elementary, Secondary, Post-Secondary, Family, Community, and Adult Groups, and Birthday Parties pages to find descriptions of bookable programs
  • One class or group per booking; if you require more than one booking please submit a new form for each request.
  • Minimum 15 participant charge per museum-led program, tour, and self-led visit; these fees cover program delivery and staffing costs. Maximum 30 participants in any Museum-Led Program; for an optimal experience, we recommend group sizes of 25 or smaller. There is no maximum group size for self-led visits.
  • Children under five years old receiving a museum-led school program or tour will be charged the child rate to cover program delivery and staffing costs.
  • One adult (includes teachers and chaperones) free for every 10 students.
  • Additional adult guests may join your group for $12.00/person.
  • Educational programs and experiences are subject to change. The Beaty Biodiversity Museum reserves the right to cancel, change or reschedule a booking due to unforeseen circumstances, such as staffing issues.
  • Additional fees may apply for special requests.

Please arrive at least 15 minutes before your program time, so you can check in, visit the washrooms, and begin exploring the museum. When your group lesson is over, you don’t have to go home! The museum hosts a wide range of student-friendly activities including scavenger hunts and nature themed crafts. Full-day museum admission is included with your lesson price. For more information, please check our Calendar.